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You can save your presentation in a format that can be easily read by a screen reader or be ported to a Braille reader. Before converting a presentation into another format, make sure you run the Accessibility Checker and fix all reported issues. When your presentation is ready and you've run the Accessibility Checker to make sure it is inclusive, you can try navigating the slides using a screen reader, for example, Narrator.
Narrator comes with Windows, so there's no need to install anything. This is one additional way to spot issues in the navigation order, for example. Press the Tab key to navigate the elements within the slide and fix the navigation order if needed. To move the focus away from the slide content, press Esc or F6. Rules for the Accessibility Checker. Everything you need to know to write effective alt text.
Use the Accessibility Reminder to notify authors of accessibility issues. Make your Word documents accessible to people with disabilities. Make your Excel documents accessible to people with disabilities. Make your Outlook email accessible to people with disabilities. Closed Caption file types supported by PowerPoint. If you must use an image with text in it, repeat that text in the presentation. In the alternative text, briefly describe the image and mention the existence of the text and its intent.
Add alt text to visuals in Microsoft Add alt text to visuals in Office When someone who can see reads a slide, they usually read things, such as text or a picture, in the order the elements appear on the slide. In contrast, a screen reader reads the elements of a slide in the order they were added to the slide, which might be very different from the order in which things appear.
To make sure everyone reads the contents in the order you intend, it's important to check the reading order. PowerPoint contains built-in slide layouts that you can apply to any slide.
When you use them with a new slide, these layouts automatically make sure that the reading order works for everyone. Use built-in slide designs for inclusive reading order.
To determine whether hyperlink text makes sense as standalone information and whether it gives readers accurate information about the destination target, visually scan the slides in your presentation. For example, instead of linking to the text Click here , include the full title of the destination page. You can even use the URL of the page if it's short and descriptive, for example, www. Add hyperlink text and ScreenTips.
Visually scan the slides in your presentation. Use an accessible slide design. Use strong contrast between text and background, so people with low vision can see and use the content. Use dark text on a white or off-white background, or reverse it and use white text on a dark background.
White and black schemes also make it easier for people who are colorblind to distinguish text and shapes. Use unique slide titles. They often see text merge or distort.
For people who have dyslexia or have low vision, reduce the reading load. For example, they might benefit from familiar sans serif fonts, such as Arial or Calibri. Include ample white space between sentences and paragraphs. Format text for accessibility.
Video description makes video more accessible to individuals who are blind or visually impaired. The following procedures describe how to add alt text to visuals in your PowerPoint presentations in Microsoft Add alt text to images. Add alt text to shapes. Add alt text to SmartArt graphics. Add alt text to charts. Make visuals decorative. For audio and video content, in addition to alt text, include closed captioning for people who are deaf or have limited hearing.
To enable right-click on your Mac, make sure that the Secondary click option is selected in System Preferences. PowerPoint does not automatically generate alt texts for images.
If you want to add an image that is an icon, screenshot, or other image that is not a photograph, you need to add the alt texts manually. Tip: To spell check and correct a word you typed, just right-click the word and select from the suggested alternatives. Tip: You have to right-click somewhere inside the frame that surrounds the entire shape, not inside one of its parts. Tip: You have to right-click somewhere inside the frame that surrounds the entire SmartArt graphic, not inside one of its parts.
Select a SmartArt graphic. Type sentences to describe the SmartArt graphic and its context to someone who cannot see it. Tip: You have to right-click somewhere inside the frame that surrounds the entire chart, not inside one of its parts. Select Edit Alt Text The Alt Text pane opens on the right side of the slide.
If your presentation has visuals that are purely decorative, you can mark them as such without needing to write any alt text. When a screen reader finds such an image, it simply announces they are decorative, so the user knows they are not missing any information. Select a visual. Select the Mark as decorative check box. The text entry field becomes grayed out. The following procedures describe how to add alt text to visuals in your PowerPoint presentations in Office To make your presentations accessible to wider audiences, add alt texts to the images in your slides.
PowerPoint does not automatically generate alt texts. Tip: You can also select Generate a description for me to have Microsoft's cloud-powered intelligent services create a description for you.
This takes a moment, after which you see the result in the text entry field. Remember to delete any comments PowerPoint added there, for example, "Description generated with high confidence. Tip: Include the most important information in the first line, and be as concise as possible.
Use the following procedure to add alt text to shapes, including shapes within a SmartArt graphic. The following procedures describe how to make the hyperlinks, text, and tables in your PowerPoint presentations accessible. Select Hyperlink. The text you selected displays in the Text to Display box. This is the hyperlink text. For example, this hyperlink text matches the title on the destination page: Templates and Themes for Office Online.
Use one of the included accessible templates to make sure that your slide design, colors, contrast, and fonts are accessible for all audiences. In the Search all templates text field, type accessible templates and press Return. On the Table Design tab, select the Header Row check box.
See Title a slide for related information. To restore all placeholders for the selected slide, on the Home tab, select Reset. Point the mouse at the border of the Title placeholder box so that the pointer becomes a four-headed move pointer. Use the Selection Pane to set the order in which the screen readers read the slide contents.
When the screen reader reads this slide, it reads the objects in the reverse of the order they are listed in the Selection Pane. In the Selection Pane , to change the reading order, drag and drop items to the new location. PowerPoint has built-in slide designs that contain placeholders for text, videos, pictures, and more. To make sure that your slides are accessible, the built-in layouts are designed so that the reading order is the same for people who see and people who use technology such as screen readers.
In the thumbnail pane, locate the place where you want to add the new slide, and then right-click. On the Design tab, expand the themes gallery, and select the slide layout that you want. PowerPoint automatically applies this layout to the new slide. Closed captions or subtitles must be encoded into the video before it is inserted into PowerPoint. PowerPoint does not support closed captions or subtitles that are stored in a separate file from the video file.
Videos include an audio track with video descriptions, if needed, for users that are blind or visually impaired. Videos that include dialogue also include closed captions, in-band closed captions, open captions, or subtitles in a supported format for users that are deaf or hard of hearing. In the alt text, briefly describe the image and mention the existence of the text and its intent.
Add alt text to images, tables, and shapes. The text in your presentations should be readable in High Contrast mode so that everyone, including people with visual disabilities, can see it well. Avoid using all capital letters, and excessive italics or underlines. How satisfied are you with this reply? Thanks for your feedback, it helps us improve the site. In the help article, it states the following: Go to www. But the link is broken. Nothing there. But to clarify something, Office is no longer available for purchase from Microsoft in the event I misunderstood the original post I took that to mean you want to re-install ' using a license previously purchased.
If you need a new license for Office , you'll need to purchase it from a 3rd party such as Amazon. You would likely need to uninstall your subscription version prior to installing ' and deactivate the license on the old machine. Also, just to make sure there's no misunderstanding, you are referring to Office "perpetual license" on the old machine - correct? As stated previously, don't have a test system configured with a perpetual license install of Office at the moment that allows me to test this directly hence the questions.
That link does not allow me to log in with an Office account. Despite not supporting Windows XP anymore, tooltips for various ribbon items e. New features in the Mac release include an updated user interface that uses ribbons , full support for Retina Display , and new sharing features for Office documents. In Word, there is a new Design tab, an Insights feature, which is powered by Bing, and real-time co-authoring. In PowerPoint, there are theme variants, which provide different color schemes for a theme.
In Outlook, there is a Propose New Time feature, the ability to see calendars side by side, and a weather forecast in the calendar view. Outlook for Mac has very limited support for synchronization of collaboration services outside basic email. With version Support ended for this version on October 13, as Office for Mac doesn't have extended support unlike its Windows counterparts.
In Office for Windows, a number of features were removed: [24]. As with previous versions, Office is made available in several distinct editions aimed towards different markets. Retail versions of Office for Windows use the Click-to-Run installer. The Office subscription services, which were previously aimed towards business and enterprise users, were expanded for Office to include new plans aimed at home use. The subscriptions allow use of the Office applications by multiple users using a software as a service model.
Different plans are available for Office , some of which also include value-added services , such as 1 TB of OneDrive storage and 60 Skype minutes per month on the Home Premium plan.
The user interface design of Office for Windows is relatively unchanged from its predecessor, Microsoft Office It retains the flat design that was introduced along with the Metro design language , albeit with a few modifications to the layout, in order to conform with the design of Microsoft Office Mobile.
The default theme, known as "colorful", features a solid color on the top band of the ribbon, corresponding to the color of the Office application being used, for example, a solid dark blue is featured prominently in Microsoft Word. The theme had been described as useful in making the tab headings more distinct.
OneNote and Publisher do not include the Tell Me search feature that was added to all other Office apps. From Wikipedia, the free encyclopedia.
For more information, please see Outlook email setup. Currently, you can't use Outlook on Windows to edit calendars that are shared with your Outlook. We're working to make it possible to edit shared calendars in Outlook for Windows. To edit a shared calendar, go online to your own Outlook. Read how to Add your Outlook.
When you try to accept a shared Outlook. If you've already clicked the Accept button in Outlook , you won't be able to re-accept the invitation from another Outlook application. The person who sent you the invitation will need to remove your permissions and then send a new invitation. The issues documented in this section have been reported after installing the recent updates listed below.
We're investigating the issues and will update this page when a fix is available. In the meantime, please use the workarounds suggested for each issue. Security update for Outlook June 13, Security update for Windows 8, June 13, Security update for Windows 10, June 13, Security update for Windows 7, June 13, Note: Please also see this article for an update on this issue: Custom form script is now disabled by default.
When you use a custom form that you have created for Outlook, you see the following two symptoms:. For other channels, an update is scheduled for mid-September, in versions We will update this page when the fix is released.
Issue is fixed for all MSI versions. For Outlook , Outlook , Outlook and Outlook , install the updates below to fix the issue:. Update for Outlook July 27, Windows has released fixes via Windows Updates to address a reliability issue in Windows Search. Below are the relevant KB updates for each version:. Windows 7 - July 11, update. Windows 8.
Windows 10 Version - KB Windows 10 Version - KB Windows 10 - KB Note: The fix for this issue has been released on June 27, If search is not working for Exchange accounts, delete the OST files which will cause a re-sync and re-index of the account:.
Locate the correct email address, click on the name, and click Open File Location. Before you can delete the OST file, you need to close Outlook so the process will release the file.
Another workaround is to Create a new Outlook profile , and add your accounts to the new profile. We recommend keeping the old profile until you know you have moved over any local data or PST files.
Until you can install the Windows Update fix release, you can set a registry key that will cause Outlook to stop using the local Windows Search service. When this registry key is set, Outlook will use its own built-in search engine. The built-in search will display the message below to indicate it is not using the Windows Search service.
Note: The following steps show you how to modify the registry. However, serious problems might occur if you modify the registry incorrectly. Please make sure that you follow these steps carefully. For added protection, back up the registry before you modify it. Then, you can restore the registry if a problem occurs. For more information about how to back up and restore the registry, see this article.
In the Value data box, type 1 to enable the registry entry, and then click OK. The set of folders cannot be opened.
Be sure the service is correctly installed and configured. If you're using Outlook , Outlook or Outlook , uninstall and re-install iCloud to resolve this issue. For more information, see this page.
Warning: This workaround may make your computer or your network more vulnerable to attack by malicious users or by malicious software such as viruses. Microsoft does not recommend this workaround but is providing this information so that you can choose to implement this workaround at your own discretion.
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